Event Planning Internship
WMU Parent and Family Programs
1903 West Michigan
Kalamazoo, MI 49008-5348
(269) 387-4820
www.wmich.edu/parents
*Internship
objective:
Assist with the planning and successful execution of all
aspects of Family Weekend 2012, scheduled for Oct. 26-28, 2012. Primary events
will include:
- pre-football game event
- designated seating at the
football game
- Sunday brunch
- Potential additional
events include a Friday night reception, student contest, and resource
showcase
- Additionally, there will
be a pre-game event on Oct. 6 before the Homecoming game
*About the interning organization:
Western Michigan University is committed to parents and families as valued
partners in their student’s educational progress. Parent and Family Programs provides
a touchstone to our prospective and current WMU families; a point of contact
into WMU. Our services and programs are designed to assist families as together
we support student growth, personal development, and overall success, beginning
as a prospective student and continuing throughout the years to graduation.
Parent and Family Programs provides information and resources relevant to
the student college experience, as well as sponsors educational and social
events for students and families. We are active within the University community
and readily accessible to help with questions or concerns.
*Interning organization’s mission:
WMU Parent and Family Programs partners with parents and families to promote
and encourage student learning, responsible independence, and personal
development. We provide comprehensive information, advice, and reassurance for
parents and guardians to better understand the University experience and
effectively support student success. Through responsive communication and
active engagement within the University community, this partnership is
beneficial and enduring.
*Semesters interns are needed: Summer II and Fall Semester 2012
*Number of interns
needed: Two students to work together as a team
Start date: June 28, 2012 preferred or sometime in July
End date: November 30, 2012 with required post-event
evaluation
Hours per week: 5-10
hours per week/depending upon the number of weeks scheduled to intern.
Academic
qualifications: Declared major or minor in the School of Communication
*Desired skills and
qualifications: Student interns should (list any specific skills or
qualifications)
The ideal
candidate is self-motivated, organized and exceptionally detail-oriented, with
a sincere interest in event planning. This internship will require building
cordial relationships across campus and within the Kalamazoo community to
achieve desired objectives. The intern must possess outstanding communication
skills – verbal and written – and be able to effectively work independently.
The intern must keep accurate records of event planning details to follow up as
needed.
*Description of
intern responsibilities:Assist in designing marketing materials and ways
to promote the weekend to students and families during the late summer and fall
semester
- Assist in creating a schedule of weekend events,
both on campus and in the local community
- Effectively network with various constituents to
offer free and discounted activities to our families Coordinate and organize the various details for
each planned event.
- Track each event’s RSVP’s and attendance figures.
- Be on-site and available throughout the weekend
to assist as needed.
- Launch a post-event survey to determine
satisfaction with the weekend.
- Provide supervisor with a written evaluation of
the planning process and weekend with lessons learned and suggestions for
improvement.
Location: Parent and Family Programs, 2415 Faunce
Student Services
Intern sponsor
(at the interning organization): Shari Glaser
- Please note that all letters of offer, internship
applications, position descriptions, verification of hours worked and intern
evaluations shall be signed by a full-time employee or campus advisor. A
student may not be supervised for internship credit by a graduate or
undergraduate student.
Credit: College credit toward communication major,
minor or general electives. One hour of
college credit is earned for 40 hours of work up to 6 credit hours.
Credit:
College credit toward communication major,
minor or general electives.
One hour of
college credit is earned for a minimum of 40 hours of internship work.
A maximum of six credit hours may be earned
for a single internship.
Students shall declare the number of credits they plan to
earn during their internship when they apply.
Once the semester or internship begins, the credit hours cannot be
altered without financial penalty for the student. Please speak with the faculty advisor about
this if you have questions.
|
Credit hours
registered for during internship
|
Minimum number of
hours worked to earn internship credit
|
|
|
|
|
One
|
40
|
|
Two
|
80
|
|
Three
|
120
|
|
Four
|
160
|
|
Five
|
200
|
|
Six
|
240
|
*Interested students
should contact: Shari
Glaser (269) 387-4820 or shari.glaser@wmich.edu
Evaluation: The evaluation and grade
will be completed by Internship Coordinator Marilyn Kritzman and will be based
upon the following:
v The student’s learning objectives and progress
made toward the learning objectives
v The student’s journal/log/observation of all
intern activities
v The student’s copy of all work produced
v Verification of hours worked
v Final paper/portfolio
Calendar:
- E-mail
updates to faculty sponsor every month.
- Additional communication via email, phone or in
person as needed.
- All materials are to be submitted to Marilyn
Kritzman on the Wednesday prior to final weeks of the semester/session
registered.
- Internship sponsor evaluation due half way through
the internship.
- Internship sponsor final evaluation due the
Wednesday of finals week with the rest of the material. The evaluation may be submitted with the
student’s materials in a sealed envelope, or the sponsor may submit it
separately by the due date.
Student’s signature
Intern sponsor’s (at internship
site) signature
Coordinator of
Undergraduate Internship’s (Marilyn S. Kritzman) signature
